I asked a question from Outlook users – What you do about old data of Outlook. And, I got a simple reply which was "Archiving". Yes, Archiving feature in Microsoft help users in managing the old data of PST files by creating a separate data storage file.
Whether a user is implementing an auto-archive or archive, both works same and move the older emails in a new PST file. It is also recommended as a best technique to reduce the size of Outlook Data File. So, if Outlook performance is going down and it is working slowly while performing search, index, access, etc. then archive Outlook PST file right now.
To know more about How Archiving Works in Outlook? In a more explicit way, Click Here.
Practically, while enforcing archiving or auto-archiving on Outlook PST file, Outlook gives various privileges (mostly in the case of Auto-Archiving) to deal with data items which are next to be archived. It also allows user to choose the desired location to save archive data file.
But, by default Outlook has defined location to save Archived PST file which varies according to the version of Microsoft Windows.
Location of Archive Outlook Data File in Windows7, Vista and Windows XP:
If Archive PST got damaged, you are unable to open old emails. In such case you have to go for any professional utility, as you can't put your data into a risky situation.
Archive PST file is similar to a normal PST file, means it can also be impacted by Outlook error, corruption issues, etc. which leads your data towards at the risk of data loss. And, in such cases recovering crucial emails from more being lost becomes a more important task for an Outlook user. Although, damaged part of Outlook PST file can be repaired by using the Inbox Repair Tool. Don't, worry, it is not paid or you will not have to spend money likewise Microsoft Outlook. It is an inbuilt tool which can be employed at the time of corruption in Data file.